SPC Annual General Meeting Minutes (draft) - Nov 4, 2016

SPC Annual General Meeting minutes (draft) - Nov 4, 2016
Nov 4, 2016 - 10:45 am - Pioneer Complex (Williams Lake), Room 106

In attendance (from sign-in sheet): Rosanna McGregor, Jessica Dunn, Anne Burrill, Kathie Vilkas, Diane Wright, Shannon Thom, Leah Selk, Stacey Miranda, Bruce Mack, Myrissa Krenzler, Sharon Taylor, Larry Stranberg, Kimberly Fetcher, Sarah Bruckner, Dodi Smith, Sabina Donnelly, Terri McGraw, Sarah Jackman, Jan Fichtner, Ashlee Hyde, Marna Forsyth, Kate Lines, Matt Neufeld, Nancy Gale, Salley Errey and Nancy Shelford.

AGM Business Items 10:45  - 11:30 am:

·       Review and Accept Agenda for the Nov 4, 2016 AGM

Motion to accept the agenda as presented - MFSC

·       Review and Accept Minutes from the Nov 23, 2015 AGM

Motion to accept the minutes as presented - MFSC

·       Present and Accept Annual Chair’s Report from Matt Neufeld for the 2015 - 2016 year:

"2016 has been a good year for the Community of Williams Lake. Each year that I have been here I have seen the collaboration with-in the community grow stronger, leading to great projects and initiatives that have only strengthened our community.

As always the weekly community updates are very popular and are a staple for getting information about all great activities, initiatives, and activities that happen in our community.  Thank you to Jessica putting that all together every week!

Social Planning still continues to be a place where community members can take part in an open dialogue that creates positive change for Williams Lake and area. I am very fortunate to be a part of this group of dedicated and passionate individuals. It is my hope that it continues on well in to the future where we can only become stronger as a community.

Sincerely,

Matt Neufeld

SPC Chair 2015-2016 "

Motion to accept the Chair's Report for the 2015 - 2016 year - MFSC

·       Present and Accept Financial Report for the past fiscal period of Apr 1, 2015 - Mar 31, 2016 by Rosanna McGregor

"Social Planning Council of Williams Lake and Area

April 1, 2015 to March 31, 2016

Revenue

Membership Dues          $                              430.00   

City of Williams Lake                                  5,000.00

United Way                                                6,000.00

Meeting Donations                                         129.00        

Carried Over from March 31, 2015              8,856.74

Total Revenue                                     $     20,415.74

                            

Expenses

SPC Coordinator                                $       9,467.50

Training/expenses                                           20.00

Advertising/Promo (Active Living)                 584.63   

AGM Expense                                                 171.48

Chamber of Commerce Dues                            91.35

Office Supplies                                             404.92

Post Office Box                                            163.80                                        

Meeting Support                                         1,110.74

Bank Charges                                                188.00

Total Expenses                                  $    12,202.42

Excess (Deficit)                                          $8,213.32

Note (by Jessica Dunn) : since Mar 31, 2016 to present an additional $870.00 in membership dues was received. "

Motion to Accept the financial report as presented - MFSC

·      Election of Directors lead by Jessica Dunn

The following slate was presented and nominations from the floor was requested three times:

Bruce Mack (continuing), Rosanna McGregor (continuing), Diane Wright (continuing), Carla Bullinger (continuing), Shannon Thom (continuing).

Anne Burrill and Larry Stranberg were nominated from the floor, and accepted this nomination.

A motion to accept the following slate as presented was made: Bruce Mack, Rosanna McGregor, Diane Wright, Carla Bullinger, Shannon Thom, Anne Burrill and Larry Stranberg  - MFSC

The executive will be appointed at the next regular board meeting.

New Business - New Societies Act

Motion for the Executive Committee of the SPC to review and make recommendations to make constitutional and bylaw changes at the next Annual General Meeting - MFSC

The business portion of the meeting was then adjourned.

Collaboration Primer Community Workshop (11:30 am - 2:00 pm included lunch break)
lead by facilitators from the Canadian Cancer Society, Nancy Shelford and Salley Errey:

Workshop objectives (from handout): "The collaboration primer was developed out of a grant to harmonize health promotion strategies in northern BC. The team sought to study the processes of collaboration, document strategies that support and sustain collaboration, and develop a guide for others.

This workshop will develop community capacity around collaboration, increasing knowledge about the collaboration and utilizing the Primer. It will also generate discussion on possibilities for implementing collaborative activities within specific   communities.

The Primer includes necessary factors for effective collaboration, a readiness assessment, organizational considerations around planning, implementation and evaluation, and strategies for sustaining collaborative efforts. In order to develop community capacity around collaboration, this workshop will guide participants through the key features of the Primer and will also include interactive activities to encourage community-specific strategies for utilization. Workshop participants will walk away with a better understanding of what successful collaboration requires, new tools to support their next partnership project, and ideas for collaborative possibilities within their community."